Before you get started

Applications are now open for the new WUTH Charity Small Grants Programme. This is the first step towards a new funding regime for the Charity, which will be phased in over the next 18 months in line with the new WUTH Charity Strategy. We hope this guide will support you through the application process, including a step-by-step guide to completing the form.

Improving staff experience when applying for funds is a priority for the new Charity Strategy. Quarterly funding rounds have been established so staff understand the timeframes for decision making.  Applications can be submitted throughout the year, but reminders for closing dates for each round will be communicated in the In Touch Bulletin.

Supporting the funding rounds will be a new robust approval process to ensure grants are in line with Trust priorities and meet WUTH Charity objectives. This includes the establishment of a Grant Panel, formed of senior representatives from the Charity, Finance, Estates, Patient Experience, and IPC, with delegation to approve funding up to £2000amount. Funding requests beyond this figure will be considered in future and will also be subject to approval by the Charitable Funds Committee (further details below).

Guiding principles on what WUTH Charity can fund for patients.

The guiding principles for this grant process are to support small projects that have a direct benefit to patients and incur no recurring costs for the Trust. For example, items to provide stimulation and entertainment for patients, improvements to patient areas and small items of non medical equipment. Essentially, items that can enhance patient experience.

Applicants should discuss their idea with both their Line Manager and the Head of Fundraising before preparing any paperwork. A single member of your Triumvirate must support your application. This will be checked on submission of your application and before the Grant Panel meet to review your application. It is also advised you consider WUTH procurement processes before you begin your application, as there may be implications that could impact your request. If you are unsure of the procurement process, please speak to your line manager / finance business partner/ procurement team.

Applications under £2,000 are reviewed by our Grants Panel, with their decision of the presented to the following quarterly Charitable Funds Committee meeting. We endeavour to provide a decision to staff within one month of the grant round closing. If you miss the grant deadline date, your application will be included in the subsequent round. A full timeline of key dates for the remainder of 2023/24 is below.